Arvato Bertelsmann Junior Human Resources Generalist in Valencia, California

Date: May 11, 2018

Location: Valencia, CA, US, 91355

Year: 2018

Company: Arvato Digital Services LLC

Requisition ID: 19627

At arvato, we measure our success through the successes of our customers. Our DNA is built upon Customer Obsession, Ownership and Continuous Improvement (Hustle). We achieve our goals by means of experience, state-of-the-art technologies, creativity, passion and a commitment to quality, innovation and having fun! Come and join our team today!

Position Summary:

The Junior Generalist’s role is to work as a supportive and cooperative Human Resources team member across both the HR Shared Services and HR Business Partner team to provide team support and direct client service across a wide variety of activities in the areas of HR Project Management, Employee Relations, Payroll, Recruiting, HR Reporting, Compensation Analysis, Benefits Administration, HRIS Systems and Community and Employee Engagement and Event Planning.

The main responsibility of the Jr. HR Generalist is to advise managers and employees in all HR practices to provide information and support about regulations, interpretation of policies and procedures, interpretation of our employee handbook and to provide general HR team and client support. The Jr. HR Generalist will also work as an extension of the HR Central/Share Services Team to provide backup support to the HRIS and Benefits Specialist. In general, a Jr. HR generalist performs a wide variety of both complex and routine HR services but typically has a smaller population of clients for the HR Generalist components of their responsibilities (relative to other HR Generalists).

Overall Responsibilities :

  • Preparing and maintaining job documentation, job evaluations and company salary structure systems

  • Assist in the recruiting process (offer letters, new hire documentation, onboarding etc.)

  • Participating in development and execution of orientation programs and procedures for new employees

  • Administering and explaining benefits to employees, serving as liaison between insurance carriers and employees

  • Facilitating actions to resolve the employee relations issues and escalating them to appropriate management team as required

  • HR Project Management: responsible for current and new HR projects

  • Assist payroll department with payroll processing and employee inquiries

  • Enter confidential personnel data into HRIS systems (UltiPro and Kronos)

  • File and organize confidential employee documents as required

  • Schedule and track mandated and voluntary employee training

  • New hire and onboarding support (30, 60 and 90 day follow-ups)

  • Employee off boarding (i.e. exit interviews etc.)

  • Provide Ultipro support when needed.

  • Administer tracking system for Employee Recognition Program/Bravo

  • Assist with HR reporting as needed

  • Entry of time off request (when not entered by Supervisors prior to current payroll period)

  • Workers compensation administration, AAP/EEO administration

  • Assist with Visas and Green Card processing (for direct clients and for local HR team)

  • Partner with local HR and Shared Services team on engagement programs (training and development nominations and offerings etc.) and ongoing events

  • Act as backup to HR Benefits Administrator and HRIS Analyst as needed

  • Other duties as assigned

Job Requirements:

  • Associate degree or equivalent experience in the Human Resource field

Knowledge, Skills & Abilities:

  • Demonstrate success in addressing HR issues.

  • Excellent verbal and written communication skills, strong interpersonal skills.

  • Able to function as a contributing member and leader of various work teams.

  • Able to interact with all levels of employees, management, and external clients.

  • Organizational and planning skills, including ability to: prioritize work, handle multiple tasks simultaneously, set goals and enforce deadlines, while maintaining flexibility to reassess and prioritize goals

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

  • Analytical, reasoning and problem solving skills

  • Ability to maintain accurate and detailed records

  • Computer literacy

Physical Demands & Work Environment:

The position requires the following:

  1. Use of office equipment such as multi-line telephone systems, computer and calculator.

  2. Sitting and typing for the majority of the workday.

  3. Reaching up to 24 inches. Requires the ability to distinguish letters, numbers and symbols.

  4. Requires hand/eye coordination

Standard General Security Roles and Responsibilities

  • Understand and adhere to policies, guidelines and procedures pertaining to the protection of Information Assets, integrity of customer transactions, proper and ethical utilization of access privileges and resources provided to perform the role. Fully comply with all provisions of the Company Code of Conduct, Use of Company Computer and Use of Communications Systems, and Telephone/Mobile Device Use Policy.

  • Protect company assets, systems, proprietary and confidential information in accordance with arvato Confidentiality policy and Corporate Information Security Policies and Procedures.

  • Proactively report actual or suspected vulnerabilities, security incidents and breaches in the confidentiality, integrity or availability of Information assets as per the Company’s Incident Reporting Process.

  • Process personal data, client data and employer business specific data in accordance of Personal Data Protection Act, in compliance with the CCA and in accordance with employer´s Work Procedure Rules, IT and Data Protection and other guidelines provided by employer;

About our company:

Arvato - the spirit of solutions!

We at Arvato provide a comprehensive range of services and solutions to our business partners in the consumer electronics, high-tech, telecommunication, networking and industrial sectors. With more than five decades of experience and our global footprint we create value for our customers and ensure that they are well equipped for the challenges of their markets.

Arvato is a part of Arvato AG/ Bertelsmann, an internationally networked outsourcing provider. More than 65,000 employees design and implement solutions for all kinds of business processes across integrated service chains, for business customers from around the world. Its portfolio includes all services related to the creation and distribution of printed materials and digital storage media, as well as data management, customer care, CRM services, supply-chain management, digital distribution, financial services, professional and custom IT services, and the direct-to-customer distribution of educational media. Arvato is a wholly-owned subsidiary of Bertelsmann SE & Co. KGaA.

Nearest Major Market: Los Angeles

Job Segment: Telecom, Telecommunications, HR, Payroll, HR Generalist, Technology, Human Resources, Finance

EOE Protected Veterans/Disability